Part-time staffing that runs without the headaches
Shift bidding, seniority-based ranking, OT management, and skill & duty minimums — all in one place, so you spend less time building rosters and more time running your department.
Open shifts filled through a fair, transparent bid process
Part-timers see available shifts and submit bids. You control the rules — seniority, certifications, hours worked — and Daily Roster enforces them automatically.
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Open shift posting Post available shifts with role, date, time, and any skill requirements. Part-timers see only the shifts they're eligible for.
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Bid submission & acceptance Part-timers submit bids via SMS, email, or the web interface. No phone calls, no back-and-forth.
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Automatic or admin-approved fill Shifts can auto-fill based on your ranking rules, or wait for an admin to approve before confirming.
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1Michael BeckerAwarded
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2Sarah TolliverStandby
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3James OrtegaStandby
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4Dana PryceIneligible — OT cap
Your ranking rules, enforced automatically
Define how shifts are awarded — by seniority, by hours worked, by certification level, or any combination — and let Daily Roster apply those rules consistently, every time.
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Configurable ranking criteria Set priority order based on seniority date, total hours worked, role certification, or custom fields — or combine multiple factors.
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Rotating equalization Optionally rotate priority so part-timers with fewer hours get first access to shifts over time — keeping opportunity distribution fair.
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Full audit trail Every bid, award, and ranking decision is logged. If someone questions why they didn't get a shift, you have the receipts.
Keep overtime under control before it becomes a problem
Daily Roster tracks hours in real time and enforces OT caps automatically — so no one accidentally racks up unauthorized overtime and you're not reconciling surprises at period end.
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Real-time hour tracking Running totals for every part-timer, updated as shifts are awarded and worked. No spreadsheet math required.
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Configurable OT caps Set per-period hour limits by role or individual. Part-timers who have hit their cap are automatically blocked from bidding additional shifts.
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Threshold alerts Get notified when a part-timer is approaching their limit — before they cross it — so you can plan coverage proactively.
| Name | Hours | vs. Cap (48h) |
|---|---|---|
| M. Becker | 42h | |
| S. Tolliver | 38h | |
| J. Ortega | 31h | |
| D. Pryce | 48h ⚠ | |
| T. Nguyen | 22h |
Never put an unqualified person on an apparatus
Attach certification and skill requirements to every role. Daily Roster checks qualifications before a bid is allowed — so you don't have to.
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Per-role skill requirements Define which certifications are required for each position — Driver/Engineer, Paramedic, HazMat, Rescue Tech, and any custom certs you track.
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Expiration tracking Certs with expiration dates are flagged automatically. Part-timers with lapsed certs are blocked from bidding the roles that require them.
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Shift-level enforcement Each open shift specifies what's required. Only eligible personnel see — and can bid on — that shift.
Always know if a shift meets minimum staffing
Set the minimum number of qualified personnel required per apparatus, per role, or per shift — and get an alert the moment a roster falls below standard.
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Per-apparatus minimums Set required headcounts by vehicle and role — e.g. Engine 1 must have 1 Driver and 2 Firefighter I/II minimum before it can go in service.
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Below-minimum alerts When a scheduled shift drops below minimum due to a callout or no-fill, you're notified immediately so you can act before the shift starts.
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Compliance visibility A clear at-a-glance view of which shifts are covered, which are marginal, and which need immediate attention — across all stations.
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Engine 1 — Driver/Engineer1 / 1
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Engine 1 — Firefighter I/II2 / 2
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Medic 1 — Paramedic (ALS)1 / 2
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Ladder 1 — Ladder Certified2 / 2
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HazMat — Ops Level0 / 1
Live gap view — staffed shifts, open gaps, and one-click sign-up
From open shift to covered roster
A typical part-time staffing cycle in Daily Roster.
An open shift is identified
A shift opens due to a vacancy, callout, or scheduled need. Daily Roster flags it against your minimum staffing requirements.
Eligible part-timers are notified
Only qualified part-timers — those with the right certs who haven't hit their OT cap — receive a bid notification via SMS or email.
Bids come in, ranked automatically
Responses are sorted by your configured ranking rules — seniority, hours worked, or custom criteria. The top eligible bidder is presented first.
Shift is awarded and confirmed
Auto-fill assigns the shift immediately, or an admin reviews and confirms. The part-timer is notified and the roster updates in real time.
Hours and minimums update automatically
The part-timer's period hours increment, OT caps are rechecked, and minimum staffing indicators refresh — no manual entry required.
See it in your department
We'll walk you through how Daily Roster handles your part-time staffing workflow from open shift to filled roster.
- 30-minute demo tailored to combination department workflows
- We'll configure bidding and ranking rules to match your SOPs
- Full trial access starts the same day
- No spam — one contact to set up the walkthrough
Request a Demo
Fill out the form and we'll be in touch within one business day.